DIRECTOR OF OPERATIONS
The Director of Operations accounts for and records the business affairs of the school. The Director of Operations reports to the CEO/Executive Director regarding all fiscal, operational and business operations. The Director of Operations will keep the necessary records to facilitate sound fiscal management of Edison School of the Arts, Inc. and will advise the School Leaders and School Board on business affairs. They are also responsible for accountability reports, payroll, accounts payable & receivable, facility rental and human resources. The person must also be strong in record maintenance, bookkeeping, operating standard office equipment, and computer software.
Believes in the core values of the organization: Teamwork, Collaboration and Growth Mindset. Believes in attention to detail and follows through.
Belief in Edison’s adoption of Indianapolis Public School’s Black Lives Matter Resolution and Racial Equity Mindset, Commitment & Action policy.
The responsibilities of the Director of Operations are, but not limited to, the following:
School Operations Leadership & Operations Team Management
In partnership with the School Leader and the leadership team, develops the school-wide operations vision that supports the academic and cultural vision of the school
Plays a leadership role in the school’s strategic, annual planning and budgeting processes Assists in building scalable systems, policies, and procedures
•Meet with school leadership team regularly to discuss board goals, progress towards goals, trends and challenges, areas for growth, and action plans
• Assist with scheduling, external community partner communication (IPS, Innovation School Network, etc.) and all staff implementation of policies and notices
•Assist with coordinating professional development opportunities for staff
•Support the CEO/Executive Director in the development and management of correspondence, and the annual budget to ensure that the school meets its financial goals
•Assist the CEO/Executive Director in daily activities including management of correspondence, scheduling, phone calls, organization, report and special events
Finance, Purchasing and Billing
• Actively manages the school budget throughout the year by participating in monthly budget meetings to review budget variances, actively monitoring school spending, and proactively seeking opportunities to ensure spending is always aligned to the school’s academic priorities • Manages the school’s purchasing process by establishing clear systems for staff to request items, placing orders with vendors, tracking delivery, coding and submitting purchases orders, invoices, and reimbursement requests • Manages the school payment process for various activities and textbook rental • Reviews school purchases under a specific financial threshold • Serves as the first school-based point of contact regarding finance and works with financial Consultant to ensure financial compliance and reporting • Maintain school’s financial management system (QuickBooks)
Facilities, Maintenance and Special Events
• Serves as a point person for facility rentals, shared space agreements and some community partner meetings.
• Serves as a point person for hosting some visitors on school tours or professional development sessions
• Owns logistics of communications and external relations with some community partners
Technology & Equipment
• Works with Technology Consultant to plan technology related enhancements • Works in partnership with the Authorizer, Principal, Director of Advancement and Engagement, CEO and Head Custodian to ensure the school opening/start up process each year is ready by ordering furniture, equipment, instructional supplies, and ensuring that student services (e.g., food service, transportation) • Manages the school’s supply and asset inventory (e.g., computers) • Maintain a fiscal relationship with information technology vendors (ex. Apple, Proysis)
Staff Information and Academic Operations Support
• Manages systems for and maintains accurate staff data and information in compliance with federal, state, regional and school expectations
• Works with the Heads of School and Director Advancement and Engagement to manage the logistical elements of all major staff assessments/surveys • Capture and organize key school data with reliability for the creation and completion of various compliance reports (attendance, enrollment, staffing, etc.).
Risk Management, Compliance, and Human Resources Administration
• Assists with the new hire process (e.g. schedules interviews, new hire offer letters, onboarding)
• Ensures that school staff have complete, current, and accurate employee files and certifications; all personnel interacting with students have background checks on file; and schools comply with all areas of legal compliance (e.g. Human Resources etc.) • Completes the exit form for terminating employees and completes any action items surrounding the exit logistics • Communicates leave needs and critical dates to the administrative team and assists in facilitation of employee leaves • INPRS (PERF and TRF reporting) • Oversees payroll/ PTO/ reimbursement stipends of Edison staff and contractors • Manages business relations between the insurance broker and coordinates insurance information to staff and board • Consult with insurance brokers and, subsequently, the School Leader in negotiating the competitive health, property and liability insurance coverage • Serve as human resource liaison as it relates to employee information and benefits
• Plans and arranges all board functions and meetings
• Responsible for taking minutes at all board meetings
• Manages Board on Track governance system
• Works alongside Board Chair and CEO/Executive Director to coordinate communication between Board of Directors
• Bachelor’s Degree in education, organizational leadership, business administration, public administration, educational administration or related field
• A minimum of 3 – 5 years work experience in K-8 grade school operations or related field preferred • At least five years of successful leadership / management experiences in operations, project management, personnel management, and administrative practices • Belief in and alignment with Edison’s core beliefs and educational philosophy • Prior leadership and management experience • Three professional recommendations that demonstrate successful team leadership and strong track record of results • Experience working with underserved communities, families and/or students • Excellent organizational and communication skills • Friendly and able to work well with others in a fast-paced environment • Ability to multi-task and work within a fast-moving, start-up environment, while driving toward clarity and solutions. • Extreme flexibility, with a strong work ethic and an entrepreneurial spirit to accommodate high levels of responsibility and multiple priorities • Computer and financial literacy, including Microsoft Word and Excel • Commitment to the belief that outstanding school leaders, staff, and teachers can achieve excellent outcomes for all students • Pass a criminal background check, as required by law • Ability to handle confidential information responsibly and exhibit sound judgment while maintaining that confidentiality • Demonstrates a mature attitude and insight into matters affecting department, self and / or company welfare
• Salary Range $50-$65K • Salary is competitive, commensurate with experience • Leadership positions are salaried 12-month positions with a flexible work schedule • Paid Time off includes 6 weeks of paid vacation • Benefits include medical, dental, vision, life insurance • Employees are eligible for performance-based bonuses
Edison School of the Arts is an Equal Opportunity Employer that hires without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, disability, or any other category protected by applicable law.
Thank you for your interest in an open position.
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